Public Service Medal

The Public Service Medal is part of the official Australian honours and awards system. It acknowledges public sector employees who demonstrate excellence, leadership and innovation.

Outstanding service could be shown through:

• service excellence to the public, or to external or internal clients
• innovation in developing a program, project or policy development
• leadership, including as a member of a team or
• more efficient processes, cost savings, improved productivity or better service delivery.

Up to 100 medals are awarded each year, including up to 17 nominees from Victoria.

Recipients can use the post-nominal initials PSM after their names.

Recipients will be invited to attend an official ceremony at Government House where they will receive their medal.

Eligibility

• All employees of the Victorian Government and local government at any level are eligible for the medal.
• A person does not have to be an Australian citizen to be awarded the medal. The nomination should indicate if the nominee is not an Australian citizen, as the Australian Government must seek agreement from the government of the nominee’s country before awarding the medal. The Governor-General's office will arrange for the Australian Government to seek the appropriate agreement.
• The medal is not awarded posthumously.
• You can nominate a former public servant. You must submit your nominations within 12 months of ceased service.

Exception

Members of uniformed services, (such as police, fire, ambulance and emergency services) are eligible for comparable awards and not the Public Service Medal.

It is possible to be awarded more than one type of award if it recognises different service, for example, Public Service Medal and Australian Antarctic Medal.

For more information contact the Australian Government Public Service Medal Secretariat.

Nomination deadlines

The Public Service Medal secretariat and the committee work one year ahead of the current year.

Deadlines for Australia Day 2025

Deadlines for King's Birthday 2025

Who can nominate

Any Victorian public servant can nominate another Victorian public servant.

How to nominate

Download the nomination form below and complete all applicable sections.

All information provided in the submission is treated as confidential. If the nomination is successful, nominees will be asked for permission to publish their suburb or town details.

Completing the nomination form

1. Save the Word document as soon as you open it.
2. Complete the 'Click or tap here to enter text' sections.
3. Review the document for spelling and grammar before you save.
4. Use the word count function to check your answers are 400 words or less.
5. If you are the nominator complete all sections before you sign the form.

Signing the nomination form

1. To sign the form, double click or tap the line with the x above it. A pop-up screen will open and you can use your mouse or your finger to sign your name or initials in the box. Then select sign to close the box.
2. Your signature is now on the form. It will be dated for you too.
3. Save the nomination form and send it to your department's secretary or agency's Chief Executive Officer (CEO).

What to include on the nomination statement

The nomination statement is made up of five questions. All questions must contain comprehensive information on the nominee’s services or achievements. A list of positions held over several years is not enough.

The nomination will be considered alongside other nominations. The committee needs a clear description of what the nominee has done to fulfil the criteria of outstanding service.

Don't assume the committee knows the area in which the nominee has worked or has a full understanding of the significance of certain achievements. These services should be put into context in the nomination statement.

Please keep your answer below the 400 word limit for each question.

Referee letters

All nominations must be accompanied by at least three referee letters. These will comment on the nominee's services.

You can provide referee letters from people outside of the public sector. For example, if the nominee is being nominated for outstanding services to a particular community or industry.

If the nominee's service relates to the work of another agency, a referee letter from that agency may also help the committee consider the nomination. There is no limit on the number of referee letters provided, although 3 to 4 is enough.

Please keep the referee letters to one page.

Department secretary or CEO endorsement

You need to include a letter of endorsement from the nominee’s department secretary or agency CEO.

Submitting your nomination

Nominations can be submitted by a nominator or the department's Public Service Medal coordinator.

Checklist

Check that the following have been completed

• All applicable sections of the nomination form.
• The nominator has signed the declaration section.
• The signed and dated letters from each of the listed referees in the nomination form have been provided.
• The department secretary or CEO has signed the nomination form.
• The department secretary or CEO has provided an original signed and dated letter of endorsement.
• Any additional information is included (if applicable).

Final submission

When all the information is ready, email the following documents to the psm@dpc.vic.gov.au email:

1. The nomination form.
2. At least 3 signed and dated referee letters.
3. The signed and dated department secretary or CEO letter of endorsement.
4. Any additional information included (if applicable).

What happens after submitting my nomination

1. Your nomination will be discussed at a Victorian Public Service Medal committee meeting in June or December.
2. The committee recommends a shortlist of proposed recipients to the Premier or responsible minister, who then makes a recommendation to the Governor-General.
3. The Honours Secretariat of Government House contacts the proposed recipients, who can accept or decline the award.
4. The awards are announced in the Commonwealth Gazette on Australia Day (26 January) and King's Birthday in June.
5. Recipients are invited to attend an official ceremony at Government House where they will receive their medal.