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5. Managing foreign visitors and delegations

While it is important for government departments to host visitors, it is critical to remember that any foreign official’s primary allegiance and interest is to his or her own country or government.

This allegiance also applies to 'friendly' countries. The importance of securing Victorian or Australian Government assets cannot be underestimated.

VPS staff hosting foreign visitors or delegations should:

  • know the value of their organisation’s information and how a visitor might access it
  • brief everyone involved in the visit and those whose work areas may be accessed during the visit
  • advise staff about what information can be shared as well as what the security expectations and requirements are.
  • have enough escorts to ensure visitors cannot move away from the group unescorted
  • limit movement into work areas and contain the visitors within designated meeting and public spaces
  • plan where, when and how the visitors will be moved during the visit
  • ensure escorts know their responsibilities
  • clearly identify visitors by using special passes, lanyards or vests
  • brief visitors on the security expectations and consequences for non-compliance
  • don’t allow visitors to connect any device to the corporate network
  • be alert to:
    • unusual questions or requests for ongoing contact, such as social contact
    • requests to access areas not on the tour/visit schedule
    • placement of personal belongings in areas where information may be accessed
  • consider providing a list of delegate names, titles and organisation to ASIO and keep a record.

Updated