Grant Program Guidelines can be difficult to understand.
To help your organisation or community group to understand here is a list of terms we use and a definition or explanation.
Accountability report
Is also known as a Expenditure statement or Acquittal report. An Accountability report is a form that details all products and services grant funding has been spent on. If your organisations or community groups receives a grant you will need to complete an Accountability report.
Auspice organisation
Is also known as a Sponsoring Agency or a Funding Body or Agency. An auspice organisation will make funds available to a smaller organisation or community groups to meet the grant program's financial and legal requirements. This will include taking responsibility to:
- sign your grant agreement
- take legal and financial responsibility of the grant on your organisations behalf
- receive and distribute grant funds under the grant agreement
- ensure all grant activities or events are completed
- submit accountability and evaluation reports on your organisations behalf
Auspice agreement
An auspice arrangement is when a larger organisation partners with a smaller organisation to fund a grant activity or event. The larger organisation is known as the auspice organisation. Your organisation or community group is known as the grant recipient.
Assessment criteria
Is the key points that grant applications will be considered against. A grant application must meet all assessment criteria to be successful.
Capacity building
The development of long-term skills which help assist a person or group become self-sufficient.
Declaration
A formal statement at the end of the application indicating that all information provided is true and accurate. Declarations usually need to be signed by a registered officer at an organisation such as a Chief Executive Officer, Secretary or President.
Evaluation
Is completed at the end of a grant project and assesses how successful the grant project was in achieving it's aim and objective.
Funding agreement
Is a legal document that outlines the terms, conditions and obligations of funding, project delivery, accountability for both the department and the funded organisation or community group.
Funding arrangements
Funding arrangements are a detailed plan outlining when grant instalments will be made to an organisation or community group.
Funding rounds
Some grant programs will have a series of open and closing date throughout the year when applications can be submitted. Each one of these is called a funding round.
Funding stream
Funding streams indicate the various funding amounts available for a grant program. Each funding stream may have different eligibility, application and project requirements depending on the funding stream.
In-kind contribution
Is any non-financial support provided to a grant project. This could include but not limited to free stationary, event space, or phone usage.
Letters of support
Are letter written by auspice or partnering organisations showing their support for the proposed grant project. Letter or Support can be required to be included in grant applications.
Milestones
Key accomplishments achieved during the grant project.
Outcome
Is the aim of the grant project. For example a grant project aim could be to raise awareness of a community issue or connect different community groups together.
Partnership applications
Partnership applications occur when two organisations submit a grant application together. Organisations may do this because:
- they share resources such as physical location, volunteers, skills and knowledge
- their grant activity or event targets the same multicultural or multifaith communities
- their grant activity or event shares a purpose and could reach more Victorians together
Program Guidelines
Also known as Application Guidelines. Program Guidelines provide details about:
- the grant program
- the types of projects
- events or activities the program is looking to fund
- how to apply for the grant
- organisation or community group eligibility
- application assessment criteria
It's important to read Program Guidelines before commencing an application.
Public liability insurance
Public liability insurance protects your organisation or community group financially if someone attending your grant activity or event is injured.
Stakeholders
The people or community groups who have an interest in the project. Stakeholders can include:
- other community groups
- local councils
- business owners
- members of your local community
Target group
The people or community that your grant project aims to reach and engage with.
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