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Assessment process overview

Stage 1. Eligibility assessment – the department reviews all applications and attached documents to decide on eligibility.

Stage 2. Merit-based assessment – the department assesses eligible applications against the assessment criteria, based on responses provided in the application form and the attached documents.

Stage 3. Assessment panel – a panel reviews the department’s application recommendations. The panel includes representatives from the Multicultural Affairs portfolio, the Victorian Multicultural Commission and subject matter experts from across the Victorian Public Service.

Stage 4. Ministerial approval – the Minister for Multicultural Affairs makes the final decision based on the recommendations following the assessment panel.

Stage 5. Application outcome – the department notifies all organisations in writing, whether their grant application is successful or not.

All decisions by the department or the Minister for Multicultural Affairs are final. This includes decisions on any aspect of the funding application, eligibility and assessment process and:

  • any decision to offer or award a grant under this program
  • any decision to withdraw the offer or cancel the grant funding agreement.

How your application will be scored

The assessment criteria and weightings are explained in the table below.

Merit-based assessment

Assessment criteriaCriteria measuresWeighting
Project scope, need and alignment with the objective of the 2024-25 CCIF program

The application and project plan should clearly describe the project.

  • It should validate the community 'need' for the project by explaining and providing information on:
  • the typical usage levels for the facility being upgraded and any use by other organisations
  • the need, opportunity, problem or issue related to the facility.

The application must show strong alignment to the program objective and the extent to which the project will: support Victoria’s Chinese community organisations to upgrade their community facilities - providing Chinese community members with safe and secure facilities in which to celebrate and share their history and traditions, build connections and thrive.

Applications which clearly outline how their proposed project will benefit diversity and specific groups within the whole community such as women will also be considered positively in assessment.

30%
Meets priorityThe program’s funding priority and assessment process will prioritise applications when the proposed project is located in a regional or rural area of Victoria.20%
Value for public money

Value for money is assessed against the project budget and long-term benefit to the community and project sustainability.

The application must attach all quotes for all project activities.

The 2024-25 CCIF grant program is competitive. The funding request should match the scale of the project in terms of benefits and outcomes for the community.

The department will consider a range of factors here including:

  • previous funding provided to applicant organisations
  • part or additional funding towards the Total Project Costs being provided by the applicant organisation
  • the relative financial stability of the applicant organisation through its financial statement.
20%
Project feasibility, readiness and organisational capability

The application shows that the project is well planned and can be delivered in a reasonable timeframe.

The application includes a detailed project plan that confirms:

  • key activities and milestones
  • the selected contractors that will do the work
  • a breakdown of how the funding will be spent
  • a list of any assets to be bought with the funding.

The application shows the capability of the organisation to deliver the project by outlining:

  • relevant project management experience or evidence of the organisation’s plans to source expertise to deliver the project
  • evidence of financial viability, including ability to meet any additional funding gap to the Total Project Cost (current bank statements and financial statements required)
  • any relevant experience and evidence of managing government grant funding.
30%

Updated

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