By completing the conference registration form and providing your details, you have agreed to provide your information via the EventsAir system and for your information to handled, including to be collected, used and disclosed as described in this notice.
What information will be collected and what will it be used for?
The information required is demographic data including:
- your name
- contact details
- details of your highest level of education
- role and the organisation you are employed by.
The information you provide in EventsAir will be provided to Department of Education and any authorised third-party suppliers contracted by the department to administer and deliver the conference. The information is needed to:
- register you for the conference and facilitate your check-in on the day of the conference
- confirm your eligibility to attend the conference and access a backfill contribution or travel subsidy
- prioritise in-person attendance if more people register to attend the conference in-person than the conference venue can hold
- provide you with the information needed to attend (either in-person or online)
- send you a voluntary post-conference survey for you to provide feedback to improve future conferences
- understand if you have dietary or accessibility requirements so appropriate adjustments to food provided and/or accessibility can be made at the conference
- send you information post conference about how your Approved Provider can apply for a backfill contribution or travel subsidy (if eligible) and where to find recordings of the conference presentations.
The Department of Education protects your personal information in accordance with the Privacy and Data Protection Act 2014 (Vic), the Health Records Act 2001 (Vic) and the Public Records Act 1973 (Vic).
How will my information be secured?
Your personal information will be managed securely and consistently with Victorian Privacy laws on the servers of the Department of Education and any other authorised third-party suppliers contracted by the department.
Filming and photography
For in-person conference attendees only, the Department of Education will be taking photos and filming at the Best Start, Best Life: 2025 Educational Leaders Conference. These images will be used by the Department of Education to share promotional stories about the conference, and to promote future conferences and professional development opportunities delivered by the department.
Images and videos may be used in printed and digital materials, and may be published on the Department of Education’s website and social media channels.
If you would prefer not to be photographed or filmed, please let the staff at the registration desk know. They will provide a sticker for you to display clearly on your lapel. This will ensure you are not photographed/filmed or featured in published photos or videos if you are inadvertently photographed/filmed.
Further information
For further information on this statement, or to request access and correction of personal information you provided as part of your registration, contact educationalleadersconference@eventfrog.com.au.
For more information about the way the Department of Education collects and handles personal information, including access, correction and complaints, read our privacy policy.
For further information about the way that EventsAir handles personal information, read their privacy policy.
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