Eligibility
Only eligible applications will be considered for funding under this program. The following eligibility requirements apply to all applicant organisations and projects. Applications are limited to one application per organisation.
To be eligible for the program, your application must:
- meet the organisation eligibility criteria
- have no outstanding reports for projects funded by Multicultural Affairs
- include only eligible grant activities that align with the JCSIP objective
- not be the responsibility of another ministerial portfolio
- submit all mandatory documents
Only eligible applications will move to the merit assessment stage.
Organisations which have been offered or have received funding through the Commonwealth Government’s Securing Faith-Based Places program may apply to JCSIP but only for different project activities.
Organisation eligibility
- Your organisation must be an incorporated legal entity registered under the Corporations Act 2001 (Cth) or the Associations Incorporation Reform Act 2012 (Vic) or incorporated through an Act of Parliament
and
- Your organisation must have a current Australian Business Number (ABN) matching the applicant organisation’s name
and
- Your organisation must be a not-for-profit Jewish Community Organisation which you must confirm by showing that your organisation is either:
- registered with the Australian Charities and Not-for-profits Commission
or
- registered with Consumer Affairs Victoria as an incorporated association
or
- a social enterprise with a clearly stated purpose or mission related to supporting Jewish communities in Victoria (Social enterprises must attach their constitution, rules or governance documents with their application).
- Your organisation must have no outstanding project reports from previous Multicultural Affairs portfolio grants.
Organisations that are not eligible for JCSIP program funding include:
- unincorporated legal entities
- individuals and sole traders
- organisations that:
- are commercial or set up to make a profit (except social enterprises)
- have not complied with the terms and conditions of previous Multicultural Affairs grants
- cannot show their ability to meet their project’s ongoing maintenance and running costs
- groups whose projects sit in another ministerial portfolio (such as health, education or sport and recreation)
- public companies limited by shares (unless a foundational document can prove not-for-profit status)
commercial enterprises - local governments (councils) including council-managed, operated, administered and regulated trusts
- TAFE institutes and universities
- registered pre-, primary and secondary schools, health care facilities.
To check if your organisation is:
- an Incorporated Association, go to Consumer Affairs Victoria
- a Company Limited by Guarantee, go to ASIC Connect
- registered with the Australian Charities and Not-for-profits Commission (ACNC), go to the ACNC website
- a registered business, go to ABN Lookup
To check if your organisation is up to date with grant reporting requirements:
The following documents are mandatory for applications with a requested grant amount and total project cost of $75,000 (excluding GST) or less. They must be included for your application to be eligible.
Note: you may still be asked to provide a Planning Approval waiver from your contractor as part of the assessment process.
Project plan
You must use the Jewish Community Security Infrastructure Program’s project plan template
The detailed project plan must include all the items to be purchased and all activities to be completed with the grant funds.
All selected contractors must be confirmed and listed when you apply with their quotes attached.
If you intend to contract a professional project manager, this should be indicated in the project plan and the quote attached.
Applicants must clearly identify how the grant funding and your additional funding contribution (if applicable) will be applied against each contractor.
Quotes or cost estimates
Quote(s) from your Selected Contractor(s) must be supplied for all project activities – matching the Project plan.
Quotes must be no older than 60 days before the date of application and should be current at the date of application.
All project costs and quotes must exclude GST.
If quotes or costs do not clearly exclude GST, the department will assume these are GST inclusive, and will reduce your request by 10 per cent.
Timetable of activities, meetings and events
Include a timetable of community activities, meetings and events held at the project location for the two weeks before the date the JCSIP program applications close.
You must use the Jewish Community Security Infrastructure Program’s timetable of use template for this.
Land title or Lease agreement (and permission)
Include a copy of the current land title or signed lease agreement. If the property is leased, include written permission from the property owner or landlord consenting to the work.
Financial statement
Include your organisation’s financial statement for 2022–23. (You should have already provided these to Consumer Affairs Victoria [through myCAV] or to the Australian Charities and Not-for-profits Commission.) If your financial statements are in another format, check with the department first.
Public liability insurance
Include evidence of your public liability insurance.
A certificate of currency for public liability insurance with a minimum cover of $10 million for any one incident is required.
The following documents are mandatory for applications with a requested grant amount or a total project cost more than $75,000 (excluding GST). They must be included for your application to be eligible.
Planning Approval “waiver”
All organisations must provide:
- appropriate “waiver” evidence from your local council, surveyor or lead contractor (such as an email or letter from the planning department, your surveyor or your lead contractor) that no Planning Approval is required for your project
OR
- A copy of the Planning Permit and Endorsed Plans if they are required for your project.
Note that any projects requiring Planning Approval which have not yet received the Planning Approval are not eligible to apply.
Note that any Projects which provide their Planning Approvals may be asked to provide a Building Permit before receiving funds.
Project plan
You must use the Jewish Community Security Infrastructure Program’s project plan template.
The detailed project plan must include all the items to be purchased and all activities to be completed with the grant funds.
All selected contractors must be confirmed and listed when you apply with their quotes attached.
If you intend to contract a professional project manager, this should be included in the project plan and the quote attached.
Applicants must clearly identify how the grant funding and your additional funding contribution (if applicable) will be applied against each contractor.
Quotes or cost estimates
Quote(s) from your Selected Contractor(s) must be supplied for all project activities – matching the Project plan. Note: For any individual project components over $100,000 you need to provide / attach at least two separate contractor quotes. Quotes must be no older than 60 days before the date of application and should be current at the date of application.
All project costs and quotes must exclude GST. If quotes or costs do not clearly exclude GST, the department will assume these are GST inclusive, and will reduce your request by 10 per cent.
Timetable of activities, meetings and events
Include a timetable of community activities, meetings and events held at the project location for the two weeks before the date the JCSIP program applications close.
You must use the Jewish Community Security Infrastructure Program’s timetable of use template for this.
Risk plan
You must use the Jewish Community Security Infrastructure Program’s risk plan template for this. The detailed risk plan must outline project risks and strategies for managing these risks.
Land title or Lease agreement (and permission)
Include a copy of the current land title or signed lease agreement. If the property is leased, include written permission from the property owner or landlord consenting to the work.
Evidence of additional funding (if applicable)
Acceptable evidence of your additional funding to meet the balance of any difference between the requested grant amount and the total project cost includes your organisation’s current bank statement at date of application showing a balance that at least meets the funding gap (account must be in the name of the applicant organisation).
Note: Statutory declarations are not an acceptable form of additional funding evidence.
Financial statements
Include your organisation’s financial statement for 2022–23. (You should have already provided these to Consumer Affairs Victoria [through myCAV] or to the Australian Charities and Not-for-profits Commission.) If your financial statements are in another format, check with the department first.
Public liability insurance
Include evidence of your public liability insurance.
A certificate of currency for public liability insurance with a minimum cover of $10 million for any one incident is required.
The following documents are not mandatory but providing them will strengthen the application.
Threat Assessment and/or Police Incident Reports
If available, please attach any Threat Assessment document or Police Incident Report relating to the project facility. Relevant Insurance Claim records may also be attached.
These documents help to validate the “need” for the project and additional assessment scoring points will be allocated to applications providing these relevant documents.
Photographs
To help assessors understand the project site and “need”, please include photographs of the existing site that your application relates to (for example, the unfenced area you want to fence or the existing fence you want to upgrade, the condition of existing door locks etc). Include no more than four photos, all pasted into one Word or pdf document, providing a description of each photo.
Project drawings / Schematics
To help assessors understand the layout of the project site and the activities being undertaken, simple drawings, diagrams or, if available, professional drawings or schematics can be helpful.
Other optional documents
You may submit other documents to support your application such as a Letter of Support from other organisations using the facility or other supporting local organisations.
Updated