Engage! 2025-27 grants to support youth development

Eligibility overview

To be eligible to apply for funding through the Engage! program:

• You must be an eligible organisation.
• You must be seeking funding for eligible activities.
• Your organisation must have no overdue reports from previous or current grants funded via the Department of Families, Fairness and Housing (the department).
• You must include the relevant attachments for your application type as outlined in the ‘mandatory attachments’ section.

Eligible organisations

Funding is available to organisations based in Victoria.

Applicants must have a current Australian Business Number (ABN) and be either:

• a Victorian local government authority
• a not-for-profit legal entity – that is, either:
  • registered as a charity with the Australian Charities and Not-for-profits Commission
  • registered with Consumer Affairs Victoria (or equivalent in a neighbouring state) as an incorporated association, or
  • registered under the Corporations Act 2001 (Cth) or the Associations Incorporation Reform Act 2012 (Vic)
• an Aboriginal entity that is incorporated including Aboriginal not-for-profit organisations, Aboriginal Community Controlled Organisations, Traditional Owner groups or land trusts
• a social enterprise that is an incorporated entity with a clear purpose or mission related to engaging and empowering young people. Social enterprises must attach their constitution with their application.

Social enterprises:

• have an economic, social, cultural or environmental mission consistent with a public or community benefit
• get most of their income from trade
• reinvest most of their profit/surplus in fulfilling their mission (at least 50%).

Unincorporated associations and community organisations with no ABN are not eligible. But they can apply using an auspice. Refer to ‘Auspiced applications’ for more information.

Entities that are not eligible include:

• Private (for profit) companies
• Sole traders and individuals
• Charitable trusts

Auspiced applications

Auspice arrangements are allowed under the program.

Auspiced arrangements

If your organisation is not incorporated or does not have an ABN, you may still apply. In this case, an eligible auspice organisation must agree to manage the grant.

An auspice arrangement is when an organisation helps another to fund a grant activity or event. Your community group or organisation is the grant recipient. The organisation auspicing is the auspice organisation.

All applications with auspicing arrangements must include a letter of support from the auspice organisation.

Responsibilities of an auspice organisation

If your grant application is successful, your auspice organisation will be responsible for:

• signing the grant funding agreement
• all legal and financial aspects of the grant on your organisation’s behalf
• receiving and distributing grant funds under the grant agreement
• ensuring all grant activities or events are completed
• ensuring final reports and financial acquittals are submitted by the due dates.

Partnership applications

The department encourages partnership applications from groups of 2 or more organisations.

Organisations or groups can work together to submit a single application. These applications should:

• show strong value for money
• achieve wide benefit
• aim to achieve common goals and outcomes for all organisations or groups involved.

For example, several organisations in the same region or neighbouring regions could work together. These organisations could submit a partnership application to share resources as a larger group.

One organisation will need to:

• submit the application on behalf of the partnership
• nominate the primary contact person coordinating the partnership and application.

Partnership applications are still subject to the maximum funding of $180,000 per application. They should outline the relevant capability and experience of each partner.

Activities the program can fund

Eligible activities and costs may include:

• a reasonable amount of funding based on your project’s scale. You can use these for some project coordination and staffing costs. This includes:
  • ongoing staff or short-term staffing costs with a direct link to the activity
  • reimbursements, allowances and honoraria for volunteers supporting the project
• training and development activities to enhance skills, knowledge and safety of staff, young people and volunteers involved in the program
• initiatives that support employment pathways for young people
• transport costs for young people related to an event or activity (higher proportion allowed for rural, regional and peri-urban areas)
• activities to create or strengthen partnerships or networks to leverage resources and opportunities with other organisations.

Activities or costs that cannot be funded

Activities or costs that the program will not fund include:

• activities outside of Victoria
• activities that are already funded through other local, state or Commonwealth government programs
• projects that include a large proportion of recreational, sporting or social-focused events
• admin, staff or operational costs that don’t relate to the project
• venue hire fees where the applicant owns the venue (you can include the value of this cost as an in-kind contribution)
• significant funding for equipment purchases
• funding for construction or building-restoration work.

Mandatory attachments

Eligible applications must include:

• for partnerships, a letter of support from a partnering community organisation
• for auspice arrangements, a letter of intent (or similar) from the auspice organisation
• for social enterprises, their constitution.

Submit your application via the DFFH Grants Gateway.

Checklist for completing a grant application

Applications open

• Read the program guidelines
• Check that your organisation and proposed activity meets the eligibility criteria.

Prepare and submit application

• Register or log in to the DFFH Grants Gateway to complete an application under ‘Available Grants’.
• Complete the online application form via the DFFH Grants Gateway.
  • You can save your application as a draft and finish it later.
  • Attach all mandatory and supporting documents with the application.
  • You will receive acknowledgement of submission via email.
  • Note the application number for reference when contacting us about your application.

Applications close

• To ensure a fair process, the department cannot accept late applications.

All applications for the program will undergo the following review and assessment process:

Eligibility assessment

• We will review all applications against the eligibility criteria.
• The eligibility assessment determines whether your application will proceed to merit assessment.

Merit assessment - ratings against selection criteria

• An assessment panel reviews eligible applications. The panel scores applications against the selection criteria outlined below.
• The assessment panel includes departmental staff and other government representatives.

Funding recommendations

• The assessment panel provides the Minister for Youth with funding recommendations.

Application outcome

• The Minister for Youth makes the final decision based on panel recommendations.
• We will notify all applicants of the outcome of their application by email.

Application outcomes

All applicants will receive written notification of the outcome of their application. If you are successful, the department will let you know about any specific conditions attached to the grant.

Unsuccessful applicants can ask for feedback within one month of the outcome. The department aims to provide written feedback within 20 business days of any request.

All assessment decisions are final. This includes decisions about eligibility, the assessment process and:

• any decision to offer or award a grant under the program
• any decision to withdraw the offer or cancel the funding agreement.

Selection criteria

All aspects of your application will inform the assessment. This includes:

• the project details
• responses to the selection criteria
• the content of mandatory attachments.

We will assess all eligible applications against the below criteria.

1. Program Overview (20%)
2. Project Delivery (30%)
3. Meaningful participation and engagement with young people (35%)
4. Organisational experience and capability (15%)

Funded activities begin from January 2025. This includes refining project proposals and developing project plans. Projects must complete by 31 December 2027.

If successful, project details (project name, description and grant amount) will be published online.

Funding agreements

If successful, you must enter into a Victorian Common Funding Agreement (VCFA) with the department within 2 weeks of notification. If you do not accept the funding offer during this period, the department may withdraw it.

The VCFA outlines:

• the grant’s terms and conditions, including use of funds
• key deliverables and due dates
• reporting requirements.

Program requirements

• You must submit any variation to the approved project to the department for approval before implementation.
• A youth worker (or other qualified person) must be available to support young people to take part in the program.
• Any events delivered through the program must be drug, alcohol and smoke-free, and fully supervised.
• All staff and people aged 18 or older who have unsupervised contact with young people in the program must have a Working with Children Check.
• The grant recipient must have policies and processes in place to meet the Victorian Child Safe Standards. This includes changes that came into effect from 1 July 2022.

Payment of grant funds and reporting requirements

Funded organisations will:

• be paid after completing agreed project milestones and deliverables outlined in the VCFA
• complete progress reports including an update on progress against your project plan and budget
• submit a final report including a project acquittal and evidence of project outcomes at the end of the activities.

Funds must go to the project as described in the VCFA. Any unspent funds must go back to the department.

Goods and Services Tax

• GST is included if the recipient organisation is registered for GST.
• GST will not be paid if the recipient organisation is not registered for GST or is a government entity (school, local council, etc.).

Funding acknowledgement

Successful applicants must acknowledge funding from the government. We will provide guidelines to all successful grant recipients in the VCFA.

Activities to acknowledge government support include:

• logo presentation on any activity-related publications, media releases and promotional material
• inviting the minister to open any funded activities.

Legal responsibilities

You must ensure the project activity follows relevant legislation, regulations, by-laws and codes. It must also meet the requirements of any Commonwealth, state, territory or local authority. It is your responsibility to be aware of laws and protocols that regulate the way you conduct your work.

Insurance requirements

You must have public liability insurance of at least $10 million to cover all aspects of your project. The department may ask for proof of insurance that covers the project duration.